{"id":5354,"date":"2026-06-16T15:12:56","date_gmt":"2026-06-16T15:12:56","guid":{"rendered":"https:\/\/commtechasia.com\/?post_type=job&p=5354"},"modified":"2026-06-16T15:12:56","modified_gmt":"2026-06-16T15:12:56","slug":"office-administrative-assistant-document-controller","status":"publish","type":"job","link":"https:\/\/commtechasia.com\/ja\/job\/office-administrative-assistant-document-controller\/","title":{"rendered":"Office Administrative Assistant & Document Controller"},"content":{"rendered":"\r\n

JOB SUMMARY
<\/strong><\/p>\r\n

This is a 6\u2011month maternity cover role<\/strong> focused primarily on office administration and finance support for the Vietnam office, with secondary responsibilities in document control as required. The role ensures smooth day\u2011to\u2011day operations and supports invoicing processes, while maintaining familiarity with project documentation standards.<\/p>\r\n



JOB DUTIES & RESPONSIBILITIES
<\/strong>
Office Administration & Finance 80%

\u2022 Manage office correspondence, filing systems, travel, procurement, and inventory.
\u2022 Support finance processes including invoicing, expense documentation, and vendor liaison.
\u2022 Assist with preparation of reports, presentations, and internal documents.
\u2022 Liaise with vendors, service providers, and external stakeholders.
\u2022 Support HR and finance with basic administrative tasks (data entry, document preparation)

<\/strong><\/p>\r\n

Document Control 20%

\u2022\u00a0Compile project dossiers and supporting documentation for invoicing.
\u2022\u00a0Provide ad\u2011hoc support to project teams on documentation matters.<\/p>\r\n




<\/strong>REQUIREMENTS AND SKILLS
<\/strong>
\u2022 Diploma or degree in Business Administration, Engineering, or a related field.
\u2022 Proven experience in office administration or finance support (construction or engineering environment preferred).
\u2022 Familiarity with technical documentation and project coordination.
\u2022 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
\u2022 Experience with AutoCAD or drawing office environment is advantageous.
\u2022 Strong organizational and time management skills.
\u2022 Good command of English and Vietnamese (written and spoken).


<\/p>\r\n

PERSONAL ATTRIBUTES <\/strong>

\u2022 Detail-oriented and well-organized
\u2022 Strong communication and interpersonal skills
\u2022 Proactive, reliable, and able to work independently
\u2022 Positive, can-do attitude with the ability to multitask in a fast-paced environment
\u2022 Professional and able to handle confidential information with discretion


<\/p>\r\n

The general responsibilities listed above are not exhaustive and such additional duties, which are related to this position in the Company, may be added on the above list as and when it is deemed necessary.

<\/p>\r\n\r\n\r\n\r\n\r\n\r\n