JOB SUMMARY
This is a 6‑month maternity cover role focused primarily on office administration and finance support for the Vietnam office, with secondary responsibilities in document control as required. The role ensures smooth day‑to‑day operations and supports invoicing processes, while maintaining familiarity with project documentation standards.
JOB DUTIES & RESPONSIBILITIES
Office Administration & Finance 80%
• Manage office correspondence, filing systems, travel, procurement, and inventory.
• Support finance processes including invoicing, expense documentation, and vendor liaison.
• Assist with preparation of reports, presentations, and internal documents.
• Liaise with vendors, service providers, and external stakeholders.
• Support HR and finance with basic administrative tasks (data entry, document preparation)
Document Control 20%
• Compile project dossiers and supporting documentation for invoicing.
• Provide ad‑hoc support to project teams on documentation matters.
REQUIREMENTS AND SKILLS
• Diploma or degree in Business Administration, Engineering, or a related field.
• Proven experience in office administration or finance support (construction or engineering environment preferred).
• Familiarity with technical documentation and project coordination.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with AutoCAD or drawing office environment is advantageous.
• Strong organizational and time management skills.
• Good command of English and Vietnamese (written and spoken).
PERSONAL ATTRIBUTES
• Detail-oriented and well-organized
• Strong communication and interpersonal skills
• Proactive, reliable, and able to work independently
• Positive, can-do attitude with the ability to multitask in a fast-paced environment
• Professional and able to handle confidential information with discretion
The general responsibilities listed above are not exhaustive and such additional duties, which are related to this position in the Company, may be added on the above list as and when it is deemed necessary.
We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate. Please send in full curriculum vitae, including present and expected salary through JoinVNM@commtechasia.com.
We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence. Personal data collected will be used for recruitment purposes only
